The <institution> element details the name of an institution or organization (for example, a university or corporation) with which a contributor or funding body is affiliated. Additionally, persistent identifiers (Open Funder Registry, Ringgold, ROR, or ISNI) can be included with the institution name using the <institution-id> and <institution-wrap> elements.
Only the name of the institution or organization should be captured within the <institution> element. If there is more than one name present for different parts of an organization then each name should be tagged in a separate <institution> element. The complete information provided for an affiliation or funding body may be broken down into organization, divisions within that organization, and departments within the division, although the exact structure is not always obvious. Often the more granular department/division names will precede the name of a containing organization, but this will depend on how the details are structured in the source content received.
It is possible for each entity that is named in an affiliation, no matter its hierarchical position in an organization, to have a persistent identifier or more than one persistent identifier. The name of each entity should be tagged in
For example:
In the above example, each company name, division name, and department name should be captured within its own <institution> element. The location information can be tagged using <city>, <state>, and <country> elements.
The <institution-id> element contains an externally defined persistent identifier assigned to an organization by a recognized name authority such as Ringgold, ISNI, ROR, or the Open Funder Registry. The <institution-id> element will not normally be displayed to readers but will be part of the article metadata that is made available to be used by indexing services and software. The contents of this element should not be confused with the @id attribute, which holds an internal document identifier that can be used by software to perform in-document links.
The <institution-wrap> element should be used to wrap the organization name tagged in an <institution> element together with an <institution-id> element for each identifier. A single organization may have multiple identifiers because different name authorities may have defined identifiers for the organization. There can be multiple <institution-id> elements within an <institution-wrap>.
If the above example were to appear in an authors’ affiliation the affiliation could be tagged follows. Note that if any if any other details are present, including punctuation, then this should be captured outside the <institution> element and location elements, comma separated and loose within the <aff> element. For example:
<aff id="aff0001">
<institution-wrap>
<institution>Informa plc</institution>
<institution-id institution-id-type="ringgold">11475</institution-id>
<institution-id institution-id-type="ror">https://ror.org/053mfvp43</institution-id>
</institution-wrap>,
<institution-wrap>
<institution>Taylor & Francis</institution>
<institution-id institution-id-type="ringgold">11888</institution-id>
</institution-wrap>,
<institution>Journals Division</institution>,
<institution>Production Department</institution>,
<city>Abingdon</city>, <state>Oxfordshire</state>, <country>United Kingdom</country>
</aff>
Note for prepress suppliers regarding <institution-id>: If no institution identifiers are provided then the <institution-id> does not need to be tagged. T&F will be developing a workflow for identifying Ringgold, ROR, and ISNI details, and will update further when this has been finalized.
Previously these instructions were to use the <institution> and <institution-id> elements to tag only the highest level of an organization hierarchy that is mentioned by name and not to tag any subdivisions or departments. This instruction has been changed to support capturing more persistent identifiers and to remove the requirements for interpreting the hierarchy of an organization. The current instruction is that all institution names that are present should be tagged using <institution> and the associated persistent identifier(s), if known, should be tagged using <institution-id>.
The Open Funder Registry (formerly known as Fundref) is operated by Crossref to assign persistent identifiers to funding organizations. Open Funder Registry identifiers should be tagged using the <institution-id> element with attributes institution-id-type="doi" vocab="open-funder-registry" vocab-identifier="10.13039/open_funder_registry" and should be formed as a DOI beginning with “10.".
<institution-id institution-id-type="doi" vocab="open-funder-registry" vocab-identifier="10.13039/open_funder_registry">10.13039/100000002</institution-id>
Previously, Open Funder Registry identifiers were tagged using the <institution-id> element with attribute institution-id-type="open-funder-registry". Content that is tagged according to this earlier guideline will still pass validation.
<institution-id institution-id-type="open-funder-registry">10.13039/100000002</institution-id>
Older versions of JATS did not have the <institution-id> element, so the institution name was tagged using <named-content content-type="funder-name"> and the open funder registry identifier was tagged using <named-content content-type="funder-identifier">. This older tagging is now invalid.
Ringgold is a persistent, numeric, unique identifier for organizations in the scholarly publishing industry. Ringgold identifiers should be tagged in an <institution-id> element with attribute institution-id-type="ringgold" and should be formed as a number that is 4 to 6 digits long.
<institution-id institution-id-type="ringgold">2511</institution-id>
International Standard Name Identifier (ISNI) is an ISO certified identifier system for unambiguously identifying contributors to creative works. ISNI identifiers for affiliations and funding bodies should be tagged in an <institution-id> element with attribute institution-id-type="isni" and should be formed as a 16 digit identifier without spaces.
<institution-id institution-id-type="isni">0000000122975165</institution-id>
The Research Organization Registry (ROR) is a relatively new authority that assigns persistent identifiers to organizations. ROR identifiers should be tagged in an <institution-id> element with attribute institution-id-type="ror" and should be formed as a URL that begins with https://ror.org/.
<institution-id institution-id-type="ror">https://ror.org/01cwqze88</institution-id>
Example of an affiliation that includes ROR, Ringgold, and ISNI identifiers:
<aff id="aff0003">
<label>c</label>
<institution>Medical Research Scholars Program</institution>,
<institution-wrap>
<institution>National Institutes of Health</institution>
<institution-id institution-id-type="ror">https://ror.org/01cwqze88</institution-id>
<institution-id institution-id-type="ringgold">2511</institution-id>
<institution-id institution-id-type="isni">0000000122975165</institution-id>
</institution-wrap>, <city>Bethesda</city>, <state>MD</state>, <country>USA</country>
</aff>
Example of funding information that includes an Open Funder Registry identifier:
<support-group>
<funding-group>
<award-group>
<funding-source>
<institution-wrap>
<institution>National Institutes of Health</institution>
<institution-id institution-id-type="doi"
vocab="open-funder-registry"
vocab-identifier="10.13039/open_funder_registry"
>10.13039/100000002</institution-id>
</institution-wrap>
</funding-source>
<award-id>P01 CA43904</award-id>
</award-group>
<funding-statement>This work was supported by National Institutes of Health grant [P01 CA43904].</funding-statement>
</funding-group>
</support-group>